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EMPLOYMENT OPPORTUNITIES

The following positions are available at parishes and schools in the Diocese of San Diego.

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Position: School Bookkeeper
Hours: 15 Hours per week
Non-exempt, Part-Time, Non-Benefited
Reports to: Business Manager

Responsibilities include but are not limited to:

  1. Accounts Payable
    • Process and mail Accounts Payable checks weekly (Mondays) via QuickBooks
    • Maintain invoices for processing and approval
    • Handle questions from staff regarding expenses
  2. Accounts Receivable
    • Monitor Family accounts for timeliness
    • Deposit and record tuition payments(including FACTS payments) via QuickBooks
    • Prepare past due letters on a monthly basis
    • Interact with FACTS on behalf of parents
    • Handle parent’s questions concerning tuition, payments, etc.
    • Bill, prepare and mail Extended Daycare invoices monthly
    • Assist with re-registration and student billing each school year
  3. Payroll
    • Assist with Bi-Weekly payroll entry using IOI Payroll Services
    • Prepare and record Bi-Weekly payroll journal entry
    • Prepare Bi-Weekly payroll distribution for staff
  4. Cash Receipts
    • Manage day to day cash receipts via QuickBooks
    • Make bank deposits as necessary (daily or weekly)
    • Prepare Bank Reconciliations monthly via QuickBooks
  5. Parent Teacher Group (PTG)
    • Maintain PTG Financial information in QuickBooks
    • Prepare monthly financial report for Finance Council meetings
    • Handle and monitor cash collection for fundraisers
    • Process and mail Accounts Payable checks weekly (Mondays) via QuickBooks
  6. Miscellaneous
    • Assist with budget preparation and Year End Diocesan report
    • Attend weekly and monthly staff meetings
    • Attend Diocesan Bookkeeper meetings

Desired Qualities and Skills

  • Prior accounting/bookkeeping experience
  • Knowledge and experience with QuickBooks, Excel, and Word
  • Ability to maintain confidentiality
  • Strong Administrative skills (ability to multi task, prioritize, attention to detail)
  • Flexibility
  • Ability to work collaboratively>

Please submit cover letter and resume to:

Stephanie Johnson, Business Manager
business@sacredheartcor.org

Position Title: Elementary School Principal
St. Viator Catholic School
Diocese of Las Vegas

The Diocese of Las Vegas is seeking a qualified and experienced educational leader for the position of Principal effective with the 2015-2016 academic year. St. Viator Catholic School has a rich tradition of academic excellence serving students in Pre-Kindergarten through Grade Eight. The new principal will be responsible for the operational aspects of the school, which include all academic programs, faith development, learning programs, athletics, student activities, counseling program, health and safety policies, and academic technology.

Primary functions of this position are to manage and provide opportunities for spiritual growth for students and faculty; create an environment that promotes the Catholic faith and moral development of the school community; provide leadership in curriculum development; plan for financial resources and development; conduct staff development programs; evaluate and supervise faculty, staff, students, volunteers, and the instruction program; and work collaboratively with school volunteers as well as diocesan and parish groups. Overall role is to be the educational administrator and catechetical leader of the school, responsible for the day to day operations and management of the school, reporting directly to the Pastor and working closely with the School Board.

Qualifications:

  • Practicing Roman Catholic with a strong commitment and working knowledge of the Catholic faith
  • Minimum of three years administrative experience within Catholic education
  • Collaborative leadership style
  • Comprehensive working knowledge of school finance and budgeting
  • Knowledge of all aspects of institutional advancement and fund-raising
  • Ability to oversee plant and facilities management in order to maintain a safe and attractive learning environment
  • High level of interpersonal, collaborative, organizational, and administrative skills with the ability to implement policies, directives, and initiatives

Salary:

  • Commensurate with education and experience

Applications:

Candidates are asked to submit the following documents:
Cover letter (no greater than 2 pages), answering the following questions:

  1. Why do you find yourself being called to Catholic school leadership?
  2. Offer three specific skills that you possess that you find qualify you for a Catholic school leadership position.
  3. Completed application*
  4. Copies of credentials and certificates
  5. Copies of College/University transcripts
  6. Current resume
  7. Letters of Reference (refer to application for further information)

*The application for the Diocese of Las Vegas is available at: http://dioceseoflasvegas.org

All applications and documents may be sent to:

St. Viator Catholic Community
2461 East Flamingo Road
Las Vegas, Nevada 89121


Attention: Catherine Thompson, Coordinator of Catholic Education

Applications will continue to be accepted through February 27, 2015.

Position Title: Elementary School Principal
St. Anne Catholic School
Diocese of Las Vegas

The Diocese of Las Vegas is seeking a qualified and experienced educational leader for the position of Principal effective with the 2015-2016 academic year. St. Anne Catholic School has a rich tradition of academic excellence serving students in Pre-Kindergarten through Grade Eight. The new principal will be responsible for the operational aspects of the school, which include all academic programs, faith development, learning programs, athletics, student activities, health and safety policies, and academic technology.

Primary functions of this position are to manage and provide opportunities for spiritual growth for students and faculty; create an environment that promotes the Catholic faith and moral development of the school community; provide leadership in curriculum development; plan for financial resources and development; conduct staff development programs; evaluate and supervise faculty, staff, students, volunteers, and the instruction program; and work collaboratively with school volunteers as well as diocesan and parish groups. Overall role is to be the educational administrator and catechetical leader of the school, responsible for the day to day operations and management of the school, reporting directly to the Pastor and working closely with the School Board.

Qualifications:

  • Practicing Roman Catholic with a strong commitment and working knowledge of the Catholic faith
  • Minimum of three years administrative experience within Catholic education
  • Collaborative leadership style
  • Comprehensive working knowledge of school finance and budgeting
  • Knowledge of all aspects of institutional advancement and fund-raising
  • Ability to oversee plant and facilities management in order to maintain a safe and attractive learning environment
  • High level of interpersonal, collaborative, organizational, and administrative skills with the ability to implement policies, directives, and initiatives

Salary:

  • Commensurate with education and experience

Applications:

Candidates are asked to submit the following documents:
Cover letter (no greater than 2 pages), answering the following questions:

  1. Why do you find yourself being called to Catholic school leadership?
  2. Offer three specific skills that you possess that you find qualify you for a Catholic school leadership position.
  3. Completed application*
  4. Copies of credentials and certificates
  5. Copies of College/University transcripts
  6. Current resume
  7. Letters of Reference (refer to application for further information)

*The application for the Diocese of Las Vegas is available at: http://dioceseoflasvegas.org

All applications and documents may be sent to:

St. Anne Catholic School
1901 S. Maryland Parkway
Las Vegas, Nevada 89104


Attention: Catherine Thompson, Coordinator of Catholic Education

Applications will continue to be accepted through February 27, 2015.

POSITION TITLE: Business Manager
FLSA STATUS: Exempt
REPORTS TO: Pastor
HOURS: Full time

PRIMARY FUNCTION OF THIS POSITION:
Lead and manage the general office, financial and human resources activities of the parish; serves as the primary business support staff member to the Pastor.

POSITION RESPONSIBILITIES:

General Administrative and Office Management

  • Provide guidance and supervision of office staff (secretary/receptionist)
  • Coordinate all administrative and business activities of the parish, religious education, youth ministry and other parish entities with regards to human resources, e.g. salaries, personnel policies, etc.
  • Provide administrative, purchasing and general support to ministry staff
  • Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support
  • Manage computer system needs and requirements
  • Manage maintenance of and training on church database software

Financial

  • Facilitate preparation of parish budget with guidance from Pastor and Finance Council
  • Prepare monthly financial statements for Finance Council and diocesan finance office
  • Maintain financial bookkeeping system including accounts payable, receivable, payroll and cash receipts
  • Provide financial updates to pastor on a regular basis
  • Prepare annual financial reports for the diocese, state and federal filings
  • Ensure all bank and online giving statements are balanced
  • Oversee the management of both parish and diocesan fund drives
  • Schedule volunteers to count weekend collection
  • Collaborate with diocese on financial matters
  • Administer or oversee all payroll functions
  • Manage all banking activities including the accounting and banking of all offering collections, payables and receivables. Ensure timely bank deposits and payment of invoices and reimbursements
  • Research and monitor service contracts, suppliers and vendors for fair pricing and competitive bidding

Facility Management

  • Oversee the management of parish facilities (scheduling, maintaining insurance coverage, etc.)
  • Oversee all aspects in the care, maintenance, and replacement of all parish buildings, and equipment, including the securing of bids, the negotiating of contracts, and the purchasing of supplies and equipment
  • Supervise all arrangements and contracts with outside contractors
  • Coordinate special needs with parish maintenance staff
  • Assist maintenance staff in administrative and financial matters

Committees

  • Attend all pastoral, finance council and office staff meetings
  • Respond to the administrative needs of all committees
  • Attend diocesan Business Managers' meetings and webinars.

General

  • Act as point person for inquiries on parish business and administrative matters.
  • Be a catalyst for cooperation and good business relationships among all parish entities
  • Maintain spiritual influence and presence in overall administrative activities.

POSITION REQUIREMENTS

Skills /Knowledge and/or Abilities

  • Strong communication skills
  • Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
  • Proficient in use of QuickBooks
  • Familiarity with generally accepted accounting principles (GAAP)
  • Familiarity with federal and state employment laws
  • Ability to manage information technology needs
  • Ability to learn and train staff in various computer programs
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church Practicing Catholic preferred

Experience and Education

  • Bachelor’s Degree in Accounting, Finance or other business related major
  • Five years’ experience in leadership role, office management and administration required
  • Five years business, accounting, and leadership experience required

$62,000 annually 

Please submit cover letter and resume to:

kkrische@diocese-sdiego.org

Position Title: Preschool Director
Hours: Full time
Supervised by: Pastor
FLSA Status: Exempt

POSITION SUMMARY:
This position is responsible for handling all problems related to the administration of the preschool and to specific aspects thereof, such as: keeping records that pertain to administration of the preschool, planning and implementing a program for professional growth, keeping abreast of research and new developments in the field of early childhood, and supervising the management of classroom space and equipment and scheduling the responsibilities of the teaching staff.

PRIMARY RESPONSIBILITIES INCLUDE (but not limited to):

  • Supervises and directs activities of preschool staff to ensure conformity with governmental law.
  • Help to prepare the annual budget and operate the preschool within the budget.
  • Purchase equipment and supplies and arrange for repairs and maintenance.
  • Manage and stock supplies as needed. Replace equipment as needed.
  • Recruit applicants to fill staff vacancies and select staff members.
  • Arrange for substitute help as needed and conduct regularly scheduled staff meetings.
  • Assist the staff in developing a workable plan for using the indoor and outdoor space.
  • Interview parents of prospective students.
  • Maintain an active system of parent-school relationships and plan for parent orientation.
  • Plan and implement a safety program for the preschool, keep informed of the preschool's legal responsibilities and liabilities.
  • Plan for and conduct fire/emergency/disaster drills.
  • Meet state and local regulations regarding meal preparation facilities.
  • Other duties as assigned

EDUCATION AND EXPERIENCE

  • A Bachelor's degree in Child Development
  • A Site Supervisor Permit or Program Director Permit
  • Three years administrative experience in a licensed child care
  • Facility

KNOWLEDGE AND SKILLS

  • Excellent computer skills (Microsoft Word, Excel, QuickBooks)
  • Criminal Background Clearance (fingerprinting required)
  • Knowledge of Developmentally Appropriate Practice, Reggio, Core Knowledge, Creative Curriculum, emergent curriculum
  • Knowledge of Title 22 requirements
  • Proof of TB clearance within six months prior to employment
  • Fifteen hours of preventative health and safety training and current

CPR certification

  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Please submit resume and cover letter to: missdenise@vincentcatholic.org

***In your cover letter please outline your experience and educational philosophy.

The National Association for Church Personnel Administrators (NACPA) is looking for an Executive Director. This is a full-time exempt position currently based in Cincinnati, Ohio. For more information please visit
https://www.sparkhire.com/job/

PRE-K TEACHER
Position Title: Preschool Teacher (Pre-K)
Hours: Full time
Supervised by: Preschool Director
FLSA Status: Non-exempt

Position Summary:
The Pre-K teacher is responsible for supervising a classroom of 15 to 18 children. The primary responsibilities include implementing program curriculum, preparing the classroom each day, and supervising outdoor activities.

Primary Responsibilities:

  • Plan and implement developmentally appropriate lessons for 4-5 year old children in Pre-K classroom
  • Collaborate with kindergarten teacher to ensure kindergarten readiness
  • Oversee outdoor activities ensuring a safe environment for the children at all times
  • Assure compliance with applicable state and county codes and regulations
  • Attends school functions and activities as necessary
  • Other duties as assigned

Knowledge & Skills:

  • Friendly with excellent people skills
  • Professional demeanor
  • Must work cooperatively with the parish staff
  • Must have appropriate control and discipline techniques, which will enhance the learning environment
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education and Experience:

  • Minimum of 12 child development units completed
  • One years’ experience preferred
  • Strong written and verbal communication skills
  • Must have ability to plan and implement developmentally appropriate lessons
  • Knowledge of current Best Practices for the instruction of Pre-K students

Please submit cover letter and resume to: mrs.gilbert@stmesc.org

Musician / Independent Contractor
St. Pius X Parish in Jamul is seeking a qualified musician to provide liturgical music in support of their music ministry.  This musician will provide music for the 5:00 p.m. Saturday vigil mass. Qualified musicians will have the ability to play an accompaniment instrument, lead singing, and to select appropriate liturgical music for Roman Catholic Liturgies. Ability to sight-read music and skills of improvisation desired.

Please submit cover letter and resume to: genehgarcia@gmail.com

RECEPTIONIST/ADMINISTRATIVE ASSISTANT
Position Title: Receptionist/Administrative Assistant
Hours: Part-time (15 hours/week), Monday through Friday 1:00-4:00 p.m.
Supervised by: Pastor
FLSA Status: Non-Exempt

Position Summary:
The Administrative Assistant is responsible for clerical and office duties typically related to office administration.

Primary Responsibilities:

  • Provides receptionist services for the office
  • Welcomes and directs visitors
  • Answer telephones and directs calls appropriately
  • Performs clerical/secretarial duties for supervisor and staff
  • Enters data into QuickBooks including payroll
  • Operate office machines and monitor their maintenance schedules
  • Order and purchase office supplies
  • Sort and process mail
  • Answer emails, word processing, and typing
  • File maintenance
  • Other duties as assigned

Knowledge & Skills:

  • Bilingual (English/Spanish) preferred
  • Must have knowledge of and skill in using personal computers
  • Above average communication skills; both verbal and written
  • Be a self-starter; well organized; attentive to details; able to perform multiple tasks simultaneously; work with a sense of urgency; possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Friendly with excellent people skills
  • Professional demeanor
  • Familiarity with Microsoft office suite
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education & Experience:

  • One year’s experience with administrative and office procedures preferred
  • Demonstrated experience with Microsoft Office Suite (Word, Excel, Outlook)
  • Demonstrated experience with Quickbooks

Salary: $9.00/hour

Please submit resume and cover letter to: Fr.Higinio Garcia at genehgarcia@gmail.com