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EMPLOYMENT OPPORTUNITIES
The following positions are available at parishes in the Diocese of San Diego.
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DIOCESAN SCHOOL BUSINESS MANAGER

 

Position Title:  Diocesan School Business Manager                               Hours:   Full time

Supervised by:  Controller                                                                   FLSA Status:  Exempt

 

Position Summary:  The primary responsibility of the Diocesan School Business Manager is to provide guidance and support to diocesan schools in financial matters including, but not limited to; setting up financial procedures consistent with diocesan policy, monitoring school financial systems, and assisting schools with financial report preparations and budgetary responsibilities.

 

Primary Responsibilities:

·         Monitor QuickBooks, tuition management systems, and any other systems maintained by schools to assist in the preparation of   accurate financial statements.

·         Assist in developing guidelines, criteria and assumptions to be used in preparation of school budgets. Facilitate preparation of     budgets

·         Audit and monitor bank statements and tuition management systems

 

Knowledge and Skills:

·         Proficient in QuickBooks and Microsoft Office suite

·         Familiarity of generally accepted accounting principles (GAAP)

·         Diplomatic with strict confidentiality standards. Able to quickly build rapport with school management and personnel

·         Good business judgment and strong problem solving skills

 

Education/Experience:

·         Bachelor’s degree in Accounting, Business Administration, or equivalent experience is required

·         Demonstrated expertise in leadership role  required

 

Please send resumes to: Kristie Krische at kkrische@diocese-sdiego.org

Position Title:  Payroll Specialist                                 Hours:   Full-Time (35 hours/week)

Supervised by:  Controller                                           FLSA Status: Non-Exempt

Position Summary:

The Catholic Diocese of San Diego, Pastoral Center, has an opening for a Payroll Specialist.  The Payroll Specialist supports diocesan parishes and schools by processing and assisting locations with payroll and providing support to the accounting department with various accounting and payroll duties.

Primary Responsibilities:

·         Process 50 timecards in accordance with California wage and hour laws.

·         Input and process payroll for Pastoral Center staff for 80 employees through IOI.

·         Process garnishments for all school employees.

·         Process 403(b) adjustments, retro and arrear adjustments related to benefits for all locations.

·         Update/Process benefit deduction changes for 150 locations on an as needed basis.

·         Assist with payroll processing for schools on an as needed basis.

·         Enter YTD adjustments for pension and other adjustments into IOI.

·         Review and follow up with exception reports in IOI.

·         Process cash deposits for the various bank accounts maintained by the Diocese.

·         Assist with Pastoral Center budget preparation.

·         Assist with financial statement and other governmental agency audits.

·         Assist with other tasks/projects as assigned by Controller/Finance Officer.

Knowledge & Skills:

·         Minimum of 3 years working knowledge of Quickbooks.

·         Expert knowledge of California wage and hour law.

·         Strong interpersonal and communication skills.

·         Proficient in Microsoft Office Suite.

·         Familiarity with the structure and practices of the Catholic Church.

 

Education & Experience:

·         5 – 10 years payroll experience.

·         Bachelor’s Degree in Accounting or other business related field.

 

Qualified applicants should send resumes, cover letter and salary expectations to

kkrische@diocese-sdiego.org .

 

 

Position Opening: Administrative Assistant

 

The Franciscan School of Theology, a Roman Catholic graduate theology school located at Old Mission San Luis Rey, Oceanside, seeks a full-time Administrative Assistant.  Responsibilities include: data entry in DonorPerfect database, preparing charitable gift deposits, assisting President, Dean and Executive Development Director with travel arrangements, meeting minutes, donor relations, preparing various reports, assisting with direct mail projects, providing general support on special projects and events throughout the year. 

 

Requires: proficiency in Microsoft Office; ability to handle confidential information;  excellent written and oral communication skills, including gracious contact with the general public; excellent time management skills, speedy and accurate typing. Must be highly organized, able to multi-task, a creative problem solver, and customer-service oriented. Salary range 35-38k. Position will remain open until filled.

 

Interested candidates should submit resumes and references to rquaid@fst.edu

Santa Sophia Parish in Spring Valley, CA, has an immediate opening for a part-time (12-18 hours per week), non-exempt Administrative Assistant.

 

Under the direction of the Business Manager, the Administrative Assistant works in collaboration with other office personnel to help ensure the effectiveness of the mission of the parish. 

 

This position involves creating and formatting the weekly bulletin, creating weekly e-news bulletins, maintaining proprietary databases, backup to the receptionist and other office duties. Working knowledge in the following programs are required: Publisher, Excel, Word, Constant Contact, and database software. 

 

Hours may be flexible during the day, but an occasional evening commitment may be required.

Salary Range: $13 - $15/hour

 

Interested applicants should send a cover letter along with a resume by email attachment to Rev. Jacob Bertrand, Pastor, at jbertrand@santasophia.org or by mail to: 9800 San Juan Street, Spring Valley, CA 91977 by July 25th

                                                   Director of Youth Ministry

 

Position Title: Director of Youth Ministry                   Hours:  Part time (25 hours per week

Supervised by:  Pastor of Ascension Parish                   FLSA Status: Non-exempt

 

Position Summary:

Ascension is a growing parish (about 1,000 families) within the suburban community of Tierrasanta, San Diego. This position is part time and comes with an administrative assistant to help as necessary (during registration and during other peak periods). Ascension’s Director of Youth Ministry provides primary leadership for the implementation of parish ministry to junior high and high school youth, according to the USCCB’s eight components of youth ministry.

 

Primary Objectives:

·         To form Disciples of Christ by attending to the growth and development of each young person in the way of the Gospel.

·         To assist parents and families in the faith formation of their young people through culturally-sensitive and developmentally appropriate means.

·         To encourage each young people to listen for and respond to the particular mission and vocation God has for them

·         To provide faith community and support to young people, and to integrate young people into the life of the parish, and the Church as a whole.

·         To promote life-long spiritual formation and education of young people.

·         To foster an awareness of the poor and the marginalized through a commitment to service and justice opportunities

Duties and Responsibilities:

·         Faith formation of young people with excellence, in the Catholic tradition, including two- year Confirmation program

·         Coordination of weekly high school youth night

·         Coordination of  junior high youth night

·         Recruitment and management of adult volunteers, and high school Core Team (juniors and seniors) for Confirmation, youth nights, and junior high ministry

·         Coordinates retreats, service opportunities, fundraisers, and other events

Position Requirements:

·         Active, practicing member of the Catholic Church, and excellent knowledge and adherence of Church teaching and life

·         Desire and enthusiasm for working with these age demographics

·         Highly self- motivated, creative, energetic and assertive

·         Three or more years’ demonstrated relevant experience (with a strong preference for experience in the parish setting)

·         Demonstrated spiritual and emotional maturity

·         Strong organizational skills, including time management, delegation, planning, budgeting and ability to balance multiple projects at a time

·         Ability to manage and engage key stakeholders including key including parents, core team members, all teenagers, staff members and adult volunteers.

·         Close collaboration with Pastor, Pastoral Associate and Director of Religious Education to meet the pastoral needs of the whole Ascension community

·         Successful completion of Safe Environment process

·         Bachelor’s degree in Theology or related field preferred

 

Salary - $15 - $20 per hour depending on experience and qualifications

 

Interested candidates should submit cover letter and resume with 3 references via email to:

Armelle Miller, Business Manager and Janelle Peregoy, Pastoral Associate

 

armelle@ascension-sd.org

janelle@ascension-sd.org

Resumes accepted until July 25th.

Our Lady of Grace School (K-8) in El Cajon, California, has an immediate opening for a full-time (10-month), non-exempt Administrative Assistant.

 

Under the direction of the school Principal, the Administrative Assistant serves in a supportive role to him/her and is responsible for the smooth and efficient operation of the school office, including admissions.

 

A complete job description is attached.

 

Salary is negotiable based upon qualifications and experience. Benefits provided according to the policies of Our Lady of Grace Church and School as well as the Diocese of San Diego.

 

Due to the confidentiality requirements of the position, applications from immediate family members of current Our Lady of Grace School students will not be considered.

 

Start date is flexible, but no later than August 4, 2014.

 

Interested applicants should send a cover letter along with a resume by email attachment to Susan Hause, Principal, at shause@olg.org or by mail to: 2766 Navajo Rd, El Cajon, CA 92020 by July 18, 2014.



DIOCESE OF SAN DIEGO

Our Lady of Grace Church and School

2766 Navajo Rd, El Cajon, CA 92020

 

Job Description

Revision Date: 6 July 2014

 

 

I.            IDENTIFYING INFORMATION

 

Position Title:         Administrative Assistant

Status:                    Full time (10-month), non-exempt

Reports to:             School Principal

 

II.            PRIMARY FUNCTION

 

Under the direction of the school Principal, serves in a supportive role to him/her and is responsible for the smooth and efficient operation of the school office, including admissions.

 

III.            ESSENTIAL DUTIES AND RESPONSIBILITIES

 

  • Recognize and support the unique Catholic Mission of the school by speaking and acting consistent with the teachings of the Catholic Church: a staff member may not espouse any doctrine inconsistent with the teachings of the Church
  • Provide administrative support to the Principal and Director of Development and Admissions, including, but not limited to, the scheduling of appointments and preparation of reports
  • Greet visitors in a warm, professional manner
  • Serve as primary telephone and email contact person for school community and the public

·         Attend to the periodic office needs of students throughout the school day: medication disbursement, basic first aid, etc.

  • Manage school and student records
  • Oversee school calendar and other school-related schedules
  • Monitor school budget and process invoices for payment by the Bookkeeper
  • Maintain databases
  • Order school and office supplies
  • Provide logistical support for field trips and other school activities
  • Communicate with prospective school families
  • Prepare files for applicants
  • Perform other duties as assigned

 

  1. POSITION SPECIFICATIONS/REQUIREMENTS

 

A.     Basic Qualifications

 

·         A working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church, including Catholic doctrine and principles of morality; if a baptized Catholic, must be a practicing Roman Catholic in full communion with the Church

·         Professional bearing and clean and neat personal appearance

·         Excellent communications skills, both verbal and written; excellent human relations and interpersonal skills

·         Ability to maintain confidentiality

·         Be a self-starter; well organized; attentive to details; able to perform multiple tasks simultaneously; work with a sense of urgency; possess a strong work ethic; punctuality is a must at all times

·         Ability to exercise courtesy to other parish and school employees, students, parishioners and the general public

·         Ability to work independently as well as collaboratively in a team environment

·         Able to employ good time management skills; flexibility in assessing needs and adapt appropriately in a school or office environment

·         Ability to successfully complete CPR and basic first aid training

·         Ability to travel locally as required; must have reliable transportation

·         Ability to receive direction and be open to suggestions

·         Ability to use typical office equipment; proficiency in the use of computer technology to include Microsoft Office (Word, Excel, Outlook, etc.) and other Internet-based software applications

·         Be available for occasional evening and weekend work

·         Ability to successfully complete a criminal history and background check as required by the Diocese of San Diego

 

B.     Education, Training and/or Experience

 

·         Undergraduate college degree and two years’ work experience in school office management, or commensurate experience without degree

 

C.     Physical/Mental Requirements

 

·         Coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office and/or school environment

 

D.     Required Activities

 

·         Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, and keyboarding

 

V.                 WORKING ENVIRONMENT/AVAILABILITY/GUIDELINES

 

·         Forty core visible hours per week when the school office is open

·         Occasional overtime and some evening hours required

·         Functions according to the policies of Our Lady of Grace Church and School Personnel Policies and applicable canon/civil law

 

 

 

 

 

 

 

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in the job description are representative only and not exhaustive of the tasks that an employee may be required to perform. Our Lady of Grace Church reserves the right to revise this job description at any time to require employees to perform other tasks as circumstances or conditions of its operation and/or the work environment change.



Holy Cross Catholic Cemetery

SAN DIEGO, CALIFORNIA

Job Description                                                                                                                   

Department:

CUSTOMER SERVICE

Location:

CEMETERY MAIN OFFICE

Job Title:

FAMILY SERVICE COUNSELOR

Reports to:

ASSISTANT CEMETERY MANAGER

 

 

 

Compensation:

 

HOURLY &SOME COMMISSION

Type of position:

Full-time 

 

 

Hours:_40_ / week (SOME SATURDAY WORK REQUIRED)

FLSA: Nonexempt

 

 

POSITION SUMMARY AND REQUIREMENTS

This position interacts compassionately and professionally with all cemetery customers using strong interpersonal skills.The understanding of, and/or willingness to be trained in Catholic Burial Practices is required, as well as understanding the sensitive nature of dealing with bereaved customers. Excellent organizational, listening, written, and verbal skills are a must.The position requires the ability to work independently and as part of a team, with the main focus on customer service and relationship management. Must have ability to read and understand detailed cemetery and mausoleum maps, operate copy machine, fax machine, printers and various personal and IBM computer programs. Must have the ability to read and interpret cemetery policies/procedures and various customer documents such as price lists and purchase agreements. Valid CA driver license is required.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Assist customers in the selection and purchase of cemetery lots, crypts, niches and all other related merchandise and services. Must have the ability to briefly explain the process of Catholic Funeral Rites and the church’s teachings on burial and cremation.

- Arrange for and schedule the interment / entombment of the deceased according to church customs, customer requests and cemetery rules and regulations. Must ensure compliance with state and federal regulations and all Holy Cross Cemetery policies and procedures.

- Must interact with the church, clergy, funeral directors, musicians, monument vendors, and other third-parties as necessary.

- Complete and process all customer and cemetery records as required to assure the ethical and correct placement of every deceased.

- Verify correct interment site before burial. Assist customers and funeral directors on the day of interment as necessary. Must be familiar with all cemetery policies, procedures and required forms regarding placement of the deceased, memorials, flower vases and all pricing in General Price Book. Will be responsible to convey cemetery requirements/procedures to customers.

OTHER DUTIES & RESPONSIBILITIES

- The duties and responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

- The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Holy Cross Catholic Cemetery maintains an at-will policy of employment that means that employment and compensation may be terminated with or without cause and with or without notice at any time at the option of either Holy Cross Catholic Cemetery or the employee.


Salary Range: $19.00 - $22.00 per hour based on experience and qualifications


Please submit resume and cover letter to:  kkrische@diocese-sdiego.org

MUSICIAN (ORGANIST/ACCOMPANIST)

 

Position Title:  Musician (Organist/Accompanist)                         Hours:   Part time

Supervised by: Director of Music and Liturgy                                FLSA Status: Non-Exempt

 

Position Summary: The Organist/Accompanist is responsible for organ and piano accompanist duties at assigned masses and other liturgical services.

Primary Responsibilities:

·         The church organist accompanies the Traditional Choir at the 9:00 a.m. Sunday Mass and Thursday evening rehearsals

·         Accompanies cantors and congregation at the Saturday 5:30 p.m. Mass and the 11:00 a.m. Sunday Mass

·         Acts as principal organist for all  Holy Day liturgies, special liturgies, weddings and funerals

·         May be required to fill in for the 7:00 a.m. Sunday mass when needed

·         Other duties as assigned

 

Knowledge & Skills:

·         Must be proficient at both piano and organ

·         Must have very good music sight reading skills

·         Able to work flexible hours

·         Friendly with excellent people and communication skills

·         Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

 

Education & Experience:

·         One year’s experience as a liturgical organist/accompanist

 

 

 

Please call Mary Kay Evanko, Director of Music and Liturgy at 619-276-1041 for more information or e-mail at marykay@stmarymagonline.org

RECEPTIONIST

 

Position Title:  Receptionist                                                                 Hours:   Full time (36 hours/week)

Supervised by: Administrative Manager                                         FLSA Status: Non-Exempt

Position Summary:

Holy Cross Cemetery has an opening for a full-time Receptionist.  The Receptionist will perform administrative and clerical duties.

Primary Responsibilities:

·         Answer phones

·         Greet and refer visitors

·         Schedule facilities

·         Answer emails, word processing, and typing

·         File maintenance

·         Other duties as assigned

Knowledge & Skills:

·         Must be bilingual (English/Spanish)

·         Must be available to work Tuesday through Friday 8:00 to 4:30 and Saturday 9:00 to 1:00

·         Friendly with excellent people skills

·         Professional demeanor

·         Familiarity with Microsoft office suite

·         Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

 

Education & Experience:

·         One year’s experience with administrative and office procedures preferred.

 

 

 

Salary - $12 - $14 per hour depending on experience and qualifications

 

Projected start date – 7/8/14

 

Please submit resumes to Kristie Krische at kkrische@diocese-sdiego.org

Position Summary:

The Catholic Director of Youth and Young Adult Ministry (DYYAM) provides primary leadership for the design and implementation of parish ministry to our youth and young adults.

 

Supervised byFr. Adrian Peelo, OFM                     FLSA Status: Exempt

 

Primary Objectives

  • To assist parents in teaching and passing on the Catholic Faith to our young people
  • To form disciples of Jesus Christ by attending to the growth and development of each young person and young adult in the way of the Gospel
  • To promote the dignity of each young man and woman and empower them to become loving and compassionate members of the Church
  • To call young people and young adults into the service of the poor and needy – to a full and active participation in the life and mission of the Church, using their gifts and talents generously and joyfully.

Duties and Responsibilities

Director of Youth and Young Adult Ministry in the Franciscan spirit: Mission San Luis Rey Parish is a fast growing, dynamic, multicultural Catholic Parish of more than 5,000 families located in Oceanside, California.  Living the gospel in the spirit of St. Francis and St. Clare of Assisi, our parish is seeking a highly motivated, energetic and enthusiastic applicant to serve as our Director of Youth and Young Adult Ministry. The position is full-time with benefits.

 

The Director of Youth and Young Adult Minister position exists, in part, to ensure that appropriate faith formation and catechesis are provided in the Catholic tradition, with excellence,

Responsibilities include:

• supervising volunteer staff including teachers, parents, Youth Core Team members and volunteer mentors

• ensuring that appropriate faith formation and catechesis are provided in the Catholic Tradition, with excellence, for youth in grades 9-12 (including preparation for the Sacrament of Confirmation).

• ensure that the junior and senior high youth of the parish are effectively ministered to at levels commensurate with their age and development by providing classroom instruction, service learning, retreats and social activities.  

• ensure the Youth and Young Adults program includes catechetical, relationship building and faith-enriching components, with a special emphasis on engaging, relational ministry.

• providing opportunities and activities for young Catholic adults to deepen their faith with people their own age

 

Position Specifications Requirements

  • Active member of the Roman Catholic Church with previous experience in Youth and Young Adult ministry;
  • Highly motivated, energetic and enthusiastic applicant;
  • Three or more years’ demonstrated relevant experience (with a strong preference for experience in the parish setting
  • Demonstrated spiritual and emotional maturity, including understanding and support of the parish vision and mission to “Welcome all who come and live the gospel of Jesus Christ
  • Organizational skills, including time management, delegation, planning, and budgeting;
  • Ability and experience to design and implement a variety of youth oriented programs;
  • Ability to work with staff, young adults, parents and children of all ages.
  • Ability to work to work collaboratively;
  • Successful completion of the Parish Safe Environment process;
  • Bachelor’s degree in a related field preferred;
  • Certification in Youth and Young Adult Ministry
  • Bilingual: English/Spanish (good working knowledge of Spanish)

Salary commensurate with education and experience plus health care, retirement, vacation, sick leave, holidays, and professional development.

Interested candidates should submit cover letter and résumé with four references via e-mail to

Fr. Adrian Peelo, OFM
Associate Pastor
mslrp@sanluisreyparish.org


Résumés accepted until July 1, 2014.

Mission San Luis Rey Parish is served by the Franciscan Friars of the Province of St. Barbara



 

 

Position Title:  Musician / Independent Contractor (5:00 PM Sunday Mass)          

Announcement:

St. Gregory the Great Catholic Church is seeking a qualified musician to provide liturgical music in support of the music ministry of St. Gregory the Great Catholic Church.  This musician will coordinate the music ministry for the 5:00 pm Sunday Mass.  In addition to weekly rehearsal, the musician will also  be responsible for 2 Christmas Eve Masses, 2 Easter Sunday Morning Masses, 1st Eucharist Masses and might include other Sacramental Program Masses and Services such as Confirmation retreats.

Qualified musicians will have the ability to play an accompaniment instrument, lead singing, and to make appropriate liturgical music selections for Roman Catholic Liturgies.  Ability to sight-read and skills of improvisation desired.

 

Send/email inquiries to: thilgeman@stgg.org

attn. Tim Hilgeman, Music Director

St. Gregory the Great Music Ministry

11451 Blue Cypress Dr., San Diego, CA 92131