POSITION TITLE: Business Manager, Our Lady of the Rosary Parish
FLSA STATUS: Exempt
REPORTS TO: Pastor
Lead and manage the general office, financial and human resources activities of Our Lady of the Rosary Parish; serves as the primary business support staff member to the Pastor.
PRIMARY FUNCTIONS OF THIS POSITION:
General Administrative and Office Management
Provide guidance and supervision of office staff
Coordinate all administrative and business activities of the parish, religious education, youth ministry, gift shop and other parish entities with regard to human resources, e.g. salaries, personnel policies, etc.
Provide administrative, purchasing and general support to ministry staff.
Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support
Manage computer system needs and requirements
Manage maintenance of and training on church database software
Facilitate preparation of parish budget with guidance from Pastor and Finance Council
Prepare monthly financial statements for Finance Council and diocesan finance office
Maintain financial bookkeeping system including accounts payable, receivable, payroll and cash receipts
Provide financial updates to pastor on a regular basis
Prepare annual financial reports for the diocese, state and federal filings
Ensure all bank and online giving statements are balanced
Oversee the management of both parish and diocesan fund drives
Schedule volunteers to count weekend collection
Collaborate with diocese on financial matters
Administer or oversee all payroll functions
Manage all banking activities including the accounting and banking of all offering collections, gift shop receipts, payables and receivables. Ensure timely bank deposits and payment of invoices and reimbursements.
Research and monitor service contracts, suppliers and vendors for fair pricing and competitive bidding.
Oversee the management of parish facilities (scheduling, maintaining insurance coverage, etc.)
Oversee all aspects in the care, maintenance and replacement of all parish buildings and equipment, including the securing of bids, negotiating of contracts and the purchasing of supplies and equipment
Supervise all arrangements and contracts with outside contractors
Coordinate special needs with parish maintenance staff
Assist maintenance staff in administrative and financial matters
Attend all pastoral, finance council and office staff meetings
Respond to the administrative needs of all committees
Attend diocesan Business Managers’ meetings and webinars
Act as point person for inquiries on parish business and administrative matters
Be a catalyst for cooperation and good business relationships among all parish entities
Maintain spiritual influence and presence in overall administrative activities.
Strong communication skills
Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
Proficient in use of QuickBooks
Familiarity with generally accepted accounting principles (GAAP)
Familiarity with federal and state employment laws
Ability to manage information technology needs
Ability to learn and train staff in various computer programs
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church. Practicing Catholic preferred
Experience and Education
Bachelor’s Degree in Accounting, Finance or other business-related major
Five years’ experience in leadership role, office management and administration required.
Five years business, accounting and leadership experience
Please submit cover letter and resume to: firstname.lastname@example.org. Reference “Parish Business Manager – OLR” in the subject line of your email.