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The following positions are available at parishes in the Diocese of San Diego.
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Position Title:  Administrative Assistant                                Hours:   Part time (15-19 hours/week)

Supervised by:    Controller                                                   FLSA Status: Non-Exempt

Position Summary:
The Administrative Assistant is responsible for clerical and office duties typically related to office administration. 


Primary Responsibilities:

Performs clerical/secretarial duties for supervisor and staff
Operate office machines and monitor their maintenance schedules
Order and purchase office supplies
Sort and process mail
Schedules meetings and maintains department calendar
Answer emails, word processing, and typing
File maintenance
Assists with Accounts Payable processing
Other duties as assigned

Knowledge & Skills:
Must have knowledge of and skill in using personal computers
Above average communication skills; both verbal and written
Must be able to maintain confidentiality
Friendly with excellent people skills
Professional demeanor
Familiarity with Microsoft office suite
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education & Experience:

One year’s experience with administrative and office procedures preferred


Please submit resumes to: Kristie Krische at 





MCA Administrative Assistant


Position Title:  MCA Administrative Assistant                                               Hours:   Full time (35 hours/week)

Supervised by: Director and Associate Dir. of Office for the Missions                 FLSA Status: Non-Exempt


Position Summary:

The Missions Childhood Association (MCA) Administrative Assistant is responsible for clerical and office duties typically related to office administration.

Primary Responsibilities:

·         Maintains contact with schools and parish religious education directors

·         Answer phones and greets visitors

·         Confirms appointments

·         Oversees Missions office website

·         Sends personal thank you notes to donors

·         Posts checks and enters them into QuickBooks

·         Assists with production of newsletter

·         Answer emails, word processing, and typing

·         File maintenance

·         Supports Missions Office events

·         Other duties as assigned

Knowledge & Skills:

·         Friendly with excellent people skills

·         Professional demeanor

·         Familiarity with Microsoft Office Suite, Illustrator, and QuickBooks

·         Knowledgeable, experienced, and proficient in use of Microsoft Access  Database

·         Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church


Education & Experience:


·         Experience with administrative and office procedures preferred


Salary range: $15.50 - $16.00/hr.


Please submit resumes and cover letters to:  Kristie Krische

The National Association of Church Personnel Administrators (NACPA) is a member organization dedicated to the development and promotion of just personnel practices and workplace justice rooted in gospel values. NACPA is currently searching for an experienced and dynamic individual to lead and administer the organization.

Qualifications: Five years proven experience in non-profit administration including strategic planning, grant procurement and fiscal management; Master’s degree in related field or equivalent professional experience; practicing Roman Catholic with working knowledge of Catholic Church teachings, structures and constituencies. Professional experience in Human Resource Management in a Catholic organization and PHR/SPHR certification preferred.

Skills and Abilities: Excellent oral and communication skills; ability to work with volunteer board of directors and with other national groups; demonstrated experience in developing, planning, executing and evaluating programs, including national conferences; proven public relations, marketing and entrepreneurial skills; understanding of and ability to manage electronic communications, databases and other technology.

Frequent nationwide travel required. Office is currently located in Cincinnati, OH; future location of office is negotiable.

Apply at:

Deadline: 9/30/14



Position Title: Administrative Assistant Hours: Full-time (35 hours/week, some

evenings and weekends required)

Supervised by: Director of OECM FLSA Status: Non-Exempt

Position Summary:

The Administrative Assistant for the Office for Evangelization and Catechetical Ministry (OECM) is responsible for providing administrative support to the Director and Associate Director of the OECM. This position assists in preparation of flyers, brochures, materials, manuals for workshops and courses in Spanish and English, assists in setting up workshops, and maintains and creates new databases as needed.

Primary Responsibilities:

· Answer telephones in a professional manner

· Purchase and set up refreshments for all workshops and courses, assist on and off site when requested

· Maintain and create new databases as needed

· Maintains the catechist computer ACCESS database

· Prepare and send regular and bulk mailings

· Order books, supplies and materials

· Attend staff and planning meetings when appropriate

· Acquire a basic knowledge of all OECM programs and policies

· Type routine correspondence

· Compiles, types, designs and formats workshop flyers and materials

· Prepares materials for Basic Catechist Formation courses, processes registrations and prepare certificates and permanent record cards

· Shopping for and preparation and maintenance of materials for courses, workshops and meetings

· Process income and check requests, maintain petty cash

· Bills parishes for past due fees when necessary

· Assists in payment of accounts payable and maintains financial records

· Organizes and maintains remote storage area

· Help to translate materials when appropriate

· Transporting guest speakers

· Other duties as assigned

Knowledge & Skills:

· Must be well organized; able to set priorities and meet deadlines

· Experienced and familiar with Microsoft Office 2010

· Must be proficient in ACCESS

· Friendly with excellent people skills

· Professional demeanor

· Able to work fast-paced in a stressful environment

· Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education & Experience:

· Must be bi-lingual (English/Spanish); verbal, reading, and writing

· Two year’s experience with administrative and office procedures required

· Experience in catechetics and catechetical terminology preferred

Pay range: $14 - $16 per hour

Please submit resumes to:

St Rose of Lima Youth Minister

St. Rose of Lima Parish in Chula Vista, California has a position opening for a Youth Minister.  The successful candidate will be responsible for developing a parish based pastoral ministry with youth.  We believe that a successful youth program will achieve four goals.  It will connect our youth with: 

·         Jesus Christ

·         The Church, by inviting and welcoming their presence in the Christian community

·         The mission of the Church in the world

·         A peer community in which their faith is nurtured and strengthened

Responsibilities and Duties

1.      Addresses the need for formation of youth.

2.      Develops personal relationships with the youth, provides for formal catechesis, and invites and enables youth to serve others.

3.      Coordinates and executes annual confirmation and youth retreats.

4.      This position typically supervises paid and/or volunteer staff including program leaders and secretarial staff.

5.      Recruits, trains, assesses, and supports all adult volunteers, while seeking close communication with the families of the youth.

6.      Responsible for the background checks for all regular adult volunteers.

7.      Works in collaboration with parish staff to integrate youth into all aspects of parish life.

8.      Involves youth in service and outreach in the parish and community and developing programs based on the model of whole parish catechesis.

9.      Communicates regularly with parish staff and the Pastoral Council in sharing information and working in collaboration.  Maintains a positive working relationship with the Pastor and staff.

10.  Raises up effective mentors for youth and from youth.

11.  Promotes, plans, and facilitates parish youth in participation in diocesan and national youth events.

12.  Keeps youth and parents informed of diocesan programs and certification, social, service and retreat opportunities through a distribution of a yearly calendar and monthly scheduled of activities.

13.  Works in collaboration with the parish music ministry and Liturgy Committee to involve youth in Sunday Masses on a regular basis and in special liturgical celebrations throughout the year.  (The ability to play a musical instrument is a plus).

14.  Organizes and teaches the youth of the parish to live aspects of social justice.

15.  Designs and maintains filing and record keeping system for all youth ministry programs and develops and maintain databases such as membership list, resource material, etc.

16.  Collaborates fully with diocesan office of youth ministry.

17.  Develops and manages an annual budget.

Requirements / Qualifications

1.      A Catholic having an active and deep faith with full participation in the communal worship and life of the Church.

2.      A working knowledge of ministry curriculum; biblical studies and theology, familiarity with Life Teen and Edge Youth Ministry Programs is a plus.

3.      Excellent organizational and administrative skills; marketing, budgeting, maintaining webpage, fundraising, and attendance. The program currently serves approximately 200 youth.

4.      Knowledge and skills in using personal computers and parish software.

5.      Ability to communicate well, verbally and in writing.

6.      Ability to maintain confidentiality.

7.      Ability to relate to a variety of people.

8.      Basic proficiency of the Spanish Language (not required but highly recommended).

Education and/or Experience

1.      The classification requires a Bachelor’s Degree, certification in youth ministry.

2.       Embraces continuing formation through workshops, conference.



How to Apply

If interested please send your resume and contact information to:

Email:  or

Mail:    St. Rose of Lima Parish

Attn:  Patti Favela

278 Alvarado, Unit 1

Chula Vista, CA  91910

Position Opening: Administrative Assistant


The Franciscan School of Theology, a Roman Catholic graduate theology school located at Old Mission San Luis Rey, Oceanside, seeks a full-time Administrative Assistant.  Responsibilities include: data entry in DonorPerfect database, preparing charitable gift deposits, assisting President, Dean and Executive Development Director with travel arrangements, meeting minutes, donor relations, preparing various reports, assisting with direct mail projects, providing general support on special projects and events throughout the year. 


Requires: proficiency in Microsoft Office; ability to handle confidential information;  excellent written and oral communication skills, including gracious contact with the general public; excellent time management skills, speedy and accurate typing. Must be highly organized, able to multi-task, a creative problem solver, and customer-service oriented. Salary range 35-38k. Position will remain open until filled.


Interested candidates should submit resumes and references to